ibi systems iris is a software for ISMS and GRC Management. Licensing is based on the named user license model. The operation of the software can be done by us as Software as a service (SaaS). Alternatively, the operation on your own server is also possible (on premises).
The intuitive user interface makes it easy to get started with ibi systems iris. All areas of the software follow an analogue structure. This allows the user a quick orientation in the tool – even in the for him unknown areas. The user acceptance is very high right from the start and does not represent a hurdle to the software introduction.
In ibi systems iris, a large number of different data records can be created and mapped to each other (assets, processes, assessments, risks, findings, etc.). The software can be used simultaneously for all listed areas of solution. This holistic approach ensures an overview of all relevant data records and areas. Complex structures and relations are depicted easily and understandably.
All data records (risks, findings, measures, etc.) are created, maintained and updated in ibi systems iris in accordance with the defined procedures. Thus, there is a continuous optimization of all aspects of information security through planning, steering and control – similar to the PDCA cycle.
ibi systems iris is a web application. It is installed on a server and can be accessed with any browser. The implementation of additional security factors,such as a client certificate, is also possible.
A comprehensive rights concept enables the separation of data records for different clients in just one operating environment. This concept is essentially based on the assignment of users to organizational units and user roles. In addition, it is possible to adjust individual permissions on record level.
Extensive configuration options allow you to adapt the values and settings of the standard software to your individual requirements and wishes. For example, it is possible to adjust the notifications sent by the system, the selectable values for the protection requirements as well as the risk matrix. In addition, the data records can be extended by additional fields with individual validation rules.
The various tasks and data records that a user can edit in the ISMS software ibi systems iris are inter alia defined by the assigned permissions. In order to further narrow down the procedure for creating data records, individual workflow wizards can be implemented.
In ibi systems iris it is possible to create the datasets and the mappings in any order. This gives the user the greatest possible flexibility for an individual process. In addition, all relevant information can also be created and mapped via an excel import function.
Using ibi system iris’ API allows you to integrate the software optimally into your existing system landscape. The API is constantly expanding and grows with your requirements.
Extensive filter settings
Export of the displayed list (WYSIWYG) and comprehensive reporting based on individually definable templates
Multi-edit of data records
Freely selectable column attributes (drag & drop) to sort by
Direct navigation to the desired tab of the data record
All list- or tree-views in ibi systems iris are user-specific. You can flexibly display or hide the attributes that are relevant to you in columns, thereby preparing information according to your own needs.
ibi systems iris offers further support by the possibility to define complex filter parameters and to link them with each other. The filters can also be customized and saved individually for each user and each user group. The export of the lists with the relevant information is possible by mouse click into common file formats.
All information and assignments of a data record are saved in several tabs. The overview summarizes this information and allows you to add and edit assignments to other elements of ibi systems iris.
Thus, you can view all important information about a record in a clear detailed view and, for example, display and edit the listed information of a risk on only one page without having to jump back and forth between pages.
Information and mappings via tabs
Record actions like resubmission / reminder
Profile with selected information on overview page
Direct editing of the links on the overview page
User-Guidance: definition of a workflow wizard
Individual input masks
Navigation through the workflow wizard
ibi systems iris provides you with valuable and sustainable operational support through comprehensive workflow and automation options. For example, every user can be notified by e-mail as soon as a responsibility or a task is assigned to him.
By customizing, it is also possible to define any specific actions for automating internal processes (e.g., automatic archiving of a report after closing an assessment). Furthermore, workflow wizards can be defined that guide the user through individually arranged input windows.
ibi systems iris supports you in your daily work through a comprehensive context-related help, which can be accessed on any page in the software. The help page dynamically adjusts to the currently displayed area.
It contains useful information on the structure of the current page and the underlying functionalities and internal procedures. Illustrative application examples give you suggestions for using the individual functions in ibi systems iris. Explanatory diagrams also help you with complex topics.
Call up contextual help via “?” icon
Help text for the currently displayed area (summary, functions)
Selection of report elements
Design of the report layout
Editing the properties of the object
With ibi systems iris, you can report quickly, target-group-specific and reliable. The integrated reporting engine enables you to make state-of-the-art reporting according to your own wishes and needs:
With meaningful widgets in the dashboards, ibi systems iris provides you with a concise summary of relevant information on all data stored in a functional area:
User-specific compilation of the dashboard
Save/load a role-specific default view
Various filter settings (for example, only consider data records of a specific organizational unit)
Direct navigation to the data record or into the filtered list view by clicking in a widget
In addition to the functions listed below, the user has a central management cockpit in ibi systems iris. It consists of individual overviews of tasks, messages, resubmissions and serial elements in the form of arbitrary sortable and modifiable widgets. Furthermore, extensive reporting functions are included:
Benefit from our experience in configuration and launch of ibi systems iris. Optimal realization considering your individual needs and aims is in our focus.
Relevant content can be uploaded directly after the launch of ibi systems iris via the software’s integrated import center. Such content can be any set of rules and regulations (e.g., laws, standards and norms etc.) or any assessment template (e.g., VDA-ISA etc.).
If an existing system is to be replaced by ibi systems iris, it is important to migrate the existing database quickly and easily. For this initial data migration, the software ibi systems iris offers useful import functions based on excel. For example, the assets including the modeling of the relations to each other can be imported. Of course, our specialists and data experts are always available for complex migrations.
Expand your know-how through our “Certified ibi systems iris Expert” training program, which will train you in all functions of the ISMS software ibi systems iris:
Optionally relevant areas of solution are presented in detail and the supporting use of the software will be illustrated. Your participation is confirmed by the “ibi systems iris Expert” certificate with a validity of one year.
Basically, the training program is suitable for all users of the ibi systems iris software and, in particular, at the following group of people:
Information Security Officers, Data Protection Officers, IT Security Consultants, responsibles for Compliance, Internal Control Systems, Risk Management, IT Security Management, etc.
In addition to the ISMS and GRC software ibi systems iris, we offer comprehensive and competent consulting services. These services are always accompanied by the use of the offered software. Our competent and highly qualified consultants have years of experience in this environment. We know how to set the decisive parameters to guarantee your project success.
Our consulting is based on excellent know-how accumulated over the years and always takes place in close cooperation with our customers.
We pay attention to a high qualification of our consultants and in the composition of the team on an interdisciplinary background. Through this interdisciplinarity, we can always ensure the right consulting approach for you.
Our consulting approach is based on best practices, which we support through the ISMS and GRC software ibi systems iris.
“Through our interdisciplinary know-how, we support our customers in all project phases – starting with technical issues in the ISMS and GRC environment, through the selection and conception of a system environment tailored to individual needs, right through to the successful piloting and implementation of the ibi systems iris software.
The personal support of our customers by our experts is a matter of course for us even after the piloting and introduction. The resulting close partnership allows us to respond specifically to customer requests and align the further development of our software to the needs of our partners.“
The software is based on the named user license model. For each user, a user-registered access is set up in ibi systems iris. Each active user occupies a license, which always includes the full range of functions. The permissions of a user can be defined individually and with fine granularity by creating and assigning roles.
The operation of the ibi systems iris software is possible through its installation in your data center (on premises) and as a service by ibi systems (SaaS) in an ECO 5-Star and ISO 27001-certified data center.
“As part of the conception, implementation and operation of an ISO / IEC 27001-compliant and now certified Information Security Management System (ISMS) for the Transportation division of Thales Germany, the software ibi systems was a not to be underestimated help! Its ease of use adds significant value to our ISMS process.
The cooperation with ibi systems was uncomplicated and constructive right from the start. In case of any questions a competent contact person was always available. This intensive exchange facilitated in particular the introduction of the software.“
“By using ibi systems iris, we were able to completely replace our Excel administered control system and shift the focus of assessment administration to assessment content, adequate evidence and follow up actions.
Through centralized documentation, reports and evidence are available at the push of a button, making it the entry point for assessments and the origin for customer reporting.”